Tray Organizing Manager App

The following data protection policy specifies which types of data are collected and then processed in connection with usage of the TOM (Tray Organizing Manager) application. This refers to data that is needed in order for the website/application to function properly. We store your personal data for purposes of releasing additional content in a B. Braun app and providing targeted information.

This data protection policy supplements the terms of use for TOM and the B. Braun Group data protection policy

This data protection policy applies to data, including personal data, which is process in conjunction with the TOM application. Personal data is data or a combination of individual data through which a person can be identified. Your personal data will be processed in compliance with the applicable data protection law, especially the General Data Protection Regulation (GDPR). Further development of the TOM application and the implementation of new statutory requirements or new technologies may make modifications to this data protection policy necessary. Due to that we recommend that you should read this data protection document occasionally. You will be notified of any changes to this data protection policy.

The responsible controller in terms of data protection is:

Aesculap AG (a subsidiary of the B. Braun Group)
Am Aesculap Platz
78532 Tuttlingen
Germany

The following data is captured and transferred:

IP address

Date and time of query

Time zone difference to Greenwich Mean Time (GMT)

Contents of request (concrete page)

Access status/http status code

Quantities of data transmitted each time

Website from which the request was initiated

Browser

Operating system and its graphical user interface

Browser software language and version

Additionally according to the use of the application:

Packing lists

Inventory overview

Packing times

Set pictures

Item pictures

Repair requests

Instructions for use and reprocessing documents

We use your personal data only in order to allow you to utilize the services voluntarily provided by B. Braun, to tailor our services to you, and (if applicable) to supply you with targeted information and advertising about our products and services by electronic or postal means.

You could check and manage your personal data via the menu item “My profile” within the My B. Braun website at any time.

We ask you to use your pictures, grant access to your camera and (if applicable) file folders when you start using the TOM application.

If you refuse permission we will not use the data and you are not able to use all the functions provided by our application. You are able to grant or refuse the permission via the settings later.

Following functions need the permission to use your pictures, to access your camera and (if applicable) file folders:

The creation and the upload of set pictures.

The creation and the upload of item pictures.

The upload of item related documents like instructions for use or reprocessing documents.

Location data is not necessary to proper use of the app, and is therefore not captured on our end.

To use the application following data has to be entered for the registration: e-mail address.

The e-mail address will be used for inquiries about the forwarded documents and to identify you during the use of the application. Additionally the e-mail address could be used to forward auto-generated information to you.

After successful registration the functions of the application are available. The contents will be secured by setting your password. Your login information (username and password) must not be disclosed to any other person for security reasons. Our employees will never ask you for this information. Please keep this information secret and do not pass it on to third parties. The minimum requirements for your personal password are 8 characters with upper and lower case letters, numbers, and special characters. Choosing your password is part of your personal responsibility as a user of our web app.

Data is used for the following purposes:

Registration and authentication to ensure user access

Provision of various information, applications, and services

Managing users within the authorized area of responsibility

In order to provide you occasional information when TOM starts about updated content, offers or changes of the system.

By accepting this privacy policy, you give your consent (Our legal basis: Art. 6 para. 1 lit. a GDPR) that we are allowed to collect this data. You may revoke your consent to future usage of TOM at any time by requesting deletion of your TOM account; to do this, send an email to tom-support@bbraun.com In doing so, you will lose permission to continue using the extended content that you activated by registering.

The Internet is a platform open to users all over the world. Due to the Internet’s inherent mode of operation and the systemic risks involved, any data transmissions are made at your own risk. For your security we exclusively offer our services via the encrypted transmission channel. When SSL encryption is activated, the data you transfer to us cannot be read by third parties.

You can identify an encrypted connection by the fact that the address line in the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

Your personal data will only be used within the B. Braun Group; it will not be forwarded to third parties without your prior consent.

One exception to this is forwarding of your data to service partners, such as IT service providers (Quest Software International Limited). These companies do order processing work for us, and are only permitted to use personal data within the framework we specify.

These service providers are contractually bound to the German data protection and are monitored by us.

Another exception is forwarding of data for purposes of service provision or accounting and billing. Beyond that, your data will not be forwarded to third parties without your consent. In all of the above-named cases, data is transmitted in accordance with all applicable national and European data protection laws; the scope of data transmitted is restricted to the necessary minimum.

Your general data will be may be stored locally on your end device as well as on our Microsoft Azure cloud, with a storage location in Europe, in accordance with data protection law. To this end, the corresponding data and information will be forwarded to Microsoft.

Furthermore, information is forwarded to the app store (Apple, Google) in context of downloading the TOM app.

We only save your data for as long as is necessary and permissible in accordance with statutory provisions / in context of our mutual business relationship, and for as long as you use the TOM application. Afterward, all of your personal data will be deleted insofar as no statutory archival requirements specify otherwise. Our data protection policy under https://www.bbraun.com/dataprotection also applies.

Within the app, we use browser cookies or session IDs for the registration and login process, and also to ensure that the services we provide voluntarily are displayed correctly and without errors. These cookies and session IDs are exclusively for purposes of continuous improvement of our services, and are not used to personally identify users of the web app.

The app may also contain links to other websites or applications. We accept no responsibility for how the operators of third-party websites or applications handle your data. As such, when leaving the app to visit third-party online content, we recommend asking all operators of linked websites or applications for information about their data protection guidelines.

You may, at any time, submit a free request for information about the personal data we have saved about you, the data’s origin and recipient, and the purpose for which it was processed; you also have the right to request correction, blocking, deletion (see 10. Deleting your Personal Data) or restricted usage of that data. You are also entitled to receive information in a structured, accessible, and machine-readable format about the personal data you have provided to an admin. You always have the right to withdraw your consent to processing and usage of your data beyond what is necessary under statutory provisions taking precedence, or beyond what is directly necessary for purposes of fulfilling an existing contractual relationship. This has no effect on the lawfulness of data processing that occurred between when consent was granted and revoked. You are welcome to contact us at usermanagement@bbraun.com about this, or to discuss any additional questions you may have related to personal data.

If you have any questions regarding the processing of your personal data, or if you wish to make requests, file complaints, or obtain information, you are welcome to contact our data protection officer and their team directly:

Aesculap AG
Data Protection Officer
Am Aesculap Platz
78532 Tuttlingen
Germany
datenschutz@aesculap.de